Perancangan Kearsipan Digital pada Sistem Administrasi Sekolah: Penelitian

Viola Oktarina; Dwi Riana; Yesita Astarina; Fepi Leisthari; Ratri Anjani Safitri; Syifa Anabilla

doi:10.31004/jerkin.v4i3.4980

Authors

Viola Oktarina Politeknik Negeri Sriwijaya
Dwi Riana Politeknik Negeri Sriwijaya
Yesita Astarina Politeknik Negeri Sriwijaya
Fepi Leisthari Politeknik Negeri Sriwijaya
Ratri Anjani Safitri Politeknik Negeri Sriwijaya
Syifa Anabilla Politeknik Negeri Sriwijaya

DOI:

https://doi.org/10.31004/jerkin.v4i3.4980

Keywords:

Digital Archiving, School Administration, System Design

Abstract

Well-organized archive management plays an important role in supporting the smooth running of administrative activities in a school environment. At SD Negeri 10 Talang Kelapa, the filing system for incoming and outgoing letters is still carried out manually, by recording them in an agenda book and storing the documents in binder folders. This method causes the archive retrieval process to take a considerable amount of time and poses a risk of document damage. To address this issue, this study aims to design an electronic archive storage system by utilizing Microsoft Access 2013 to improve the overall archive management. The study uses a system development approach through the ADDIE model (Analysis, Design, Development, Implementation, and Evaluation). The system is designed to include user login features, input forms for incoming and outgoing letters, archive data search, and the creation of digital archive reports. The design results show that the developed system can assist the process of recording, storing, and retrieving archives more easily and quickly. With the implementation of this system, it is expected that administrative activities at SD Negeri 10 Talang Kelapa can run more smoothly and in an orderly manner. In addition, the system also provides support in maintaining the completeness and security of archived documents so they can be accessed again when needed.

References

Azizanuari, A. (2025). Optimalisasi Administrasi dan Pengarsipan Untuk Meningkatkan Efektivitas Manajemen di SMK Sepuluh Nopember Sidoarjo. Journal of Integrated Innovation Science, 1(1), 11–17.

Darmansyah, T., Dermawan, M. M., Habib, F., & Siregar, A. R. (2024). Analisis tata cara pengelolaan arsip elektronik dalam manajemen persuratan. Jurnal Pendidikan Sosial Dan Konseling, 2(1), 144–151.

Izzatunnisa, N., Purwati, P., & Sunanto, S. (2025). Perancangan Sistem Penginputan Dan Penyimpanan Arsip Digital Data Jamaah Umroh Berbasis Microsoft Access Pada Pt Dakwah Nada Wisata (DNW TOUR). MAJU: Indonesian Journal of Community Empowerment, 2(5), 733–752.

Jeujanan, W., Haris, U., Purba, N. S., Ikram, M., Cabui, C. E., Mardiana, W. O. S., & Enala, S. H. (2024). Penerapan Sistem Kearsipan Digital untuk Meningkatkan Efisiensi dan Transparansi Administrasi Kampung Kwell. Jurnal Pengabdian Dan Inovasi, 1(02), 66–74.

Naim, M. A. (2025). Manajemen Arsip Dinamis Dalam Menunjang Kegiatan Administrasi Pada Program Studi Diploma 3 Perpustakaan FKIP Universitas Tanjungpura. CODEX: Jurnal Ilmu Perpustakaan Dan Informasi, 1(1), 12–20.

Nengomasha, C. (2012). E-records management and e-government in Southern Africa. Comma, 2012(1), 95–106. https://doi.org/10.3828/comma.2012.1.09

Netshakhuma, N. S. (2025). “Having new eyes” the changing face of the archive’s profession in South Africa. Collection and Curation, 44(3), 99–106. https://doi.org/https://doi.org/10.1108/CC-12-2024-0059

Opgenhaffen, L. (2022). Archives in action. The impact of digital technology on archaeological recording strategies and ensuing open research archives. Digital Applications in Archaeology and Cultural Heritage, 27, e00231. https://doi.org/https://doi.org/10.1016/j.daach.2022.e00231

Pratiwi, R. Y. (2023). Perancangan dan Pembuatan Sistem Kearsipan Elektronik Dokumen Proses Bisnis Berbasis Microsoft Access. Records Management System Journal, 2(1), 42–59.

Puspitasari, N., Septiarini, A., Hakim, M. I., Afifah, D. N., Salsabila, Z., Fornia, D. D. E., Wahyudi, M. I., Pramudya, P. E., & Hanif, A. L. (2023). Teknologi Arsip Digital sebagai Upaya Peningkatan Layanan Administrasi di Kelurahan Sungai Pinang Luar Kota Samarinda. Inovasi Teknologi Masyarakat (INTEKMAS), 1(1), 8–14.

Qin, Y. (2025). Design and research of English material archives management system based on machine learning technology. Systems and Soft Computing, 7, 200356. https://doi.org/https://doi.org/10.1016/j.sasc.2025.200356

Rakhmad, A. A. N., Nanda, H. I., Merlinda, S., & Munir, S. (2024). Transformasi Digital Kantor Desa Wonokerso Kabupaten Malang Untuk Memperkuat Administrasi dan Mewujudkan SDGS 11. Jompa Abdi: Jurnal Pengabdian Masyarakat, 3(4), 77–86.

Sanjuli, R. F. (2015). Sistem Pengelolaan Arsip di Dinas Pekerjaan Umum Bina Marga dan Pematusan Kota Surabaya. Jurnal Pendidikan Administrasi Perkantoran (JPAP), 3(3).

Sari, D. P., & Putra, P. (2024). Tantangan digital dalam implementasi manajemen data arsip berbasis elektronik. Journal of Economic and Management (JEM) Terekam Jejak, 1(1), 1–12.

Tian, H. (2024). Enterprise Business Information Management Archive System under Computer Artificial Intelligence Technology. Procedia Computer Science, 243, 850–857. https://doi.org/https://doi.org/10.1016/j.procs.2024.09.102

Waruwu, W. A., Mendrofa, M. S. D., Waruwu, E., & Gea, J. B. I. J. (2024). Analisis Manajemen Kearsipan Dalam Upaya Meningkatkan Pengelolaan Penatausahaan Administrasi Di Dinas Perumahan Dan Kawasan Permukiman Kota Gunungsitoli. Jurnal Ekonomi Bisnis, Manajemen Dan Akuntansi (JEBMA), 4(2), 702–715.